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SCPOA
No:
AMP 0-001
Issue
Date: 04/17/2007
Approval
Date: 05/02/2007
Revision
Date:
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AIRPORT
MANAGEMENT PROCEDURE
OPERATIONAL
PROCEDURE – DISASTER MANAGEMENT PLAN
Purpose:
This procedure defines
all-hazard disaster management responsibilities and actions to be taken
by the Spruce Creek Airport Management and Ground Support organization.
Disaster management in this document is defined as the preparation for,
response to, recovery from and mitigation of potential disasters which
are deemed likely to occur at or in the area of Spruce Creek Airport.
Scope:
This procedure will be limited
to Spruce Creek Airport security, runways, taxiways, tie down areas,
common apron areas, navigational aid systems, airport related antennas,
airport signage, beacons and obstruction lighting that are used in the
overall support of airport operations. This procedure does not apply to
privately owned aircraft, hangars or SCPOA leased space unless it is
specifically written into a lease agreement or this document. Aviation
fuel stored at Spruce Creek Aviation and Yelvington Jet Aviation
provide a potential source for disaster, however these are private
facilities not under the control of Spruce Creek Airport and therefore
not a part of this procedure.
Potential disaster hazards
come in many forms and in varying degrees of probability. While all
disaster hazards are worthy of attention, this procedure will focus on
those with a high probability of occurrence and affect on the assets of
Spruce Creek Airport. The Department of Homeland Security’s Federal
Emergency Management Agency (FEMA) has defined a number of potential
disaster hazards in three general categories, Terrorism, Technological
Hazards, and Natural Hazards.
Acts of Terrorism, consisting
of Explosions, Biological Threats, Chemical Threats, Nuclear Blasts,
and Radiological Dispersion Devices, are vested on targets with a high
national profile. Spruce Creek Airport is not deemed to be a target of
sufficiently high profile to be at risk of acts of terrorism.
Technological Hazards,
consisting of Hazardous Material Incidents and Nuclear Power Plant
Incidents, are confined to areas of the country in the vicinity of
Nuclear Power Plants or Hazardous Material manufacturing, transport or
storage facilities. Spruce Creek Airport has no Technological Hazard
facilities in the immediate vicinity and is therefore not deemed at
risk.
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Natural Hazards, consisting of
Floods, High Intensity Tornados, Hurricanes, Thunderstorms (with
possible imbedded tornadoes), Winter Storms, Extreme Heat, Earthquakes,
Volcanoes, Landslides, Tsunamis, and Wild Land Fires occur throughout
the United States with varying degrees of probability for different
regions of the country.
The Natural Hazards risk level
for the Spruce Creek Airport area is as follows:
Floods –
moderate risk
High
Intensity Tornados – low risk
Hurricanes –
very high risk
Thunderstorms
(with possible imbedded tornadoes) – high risk
Winter Storms
– low risk
Extreme Heat
– moderate risk
Earthquake –
low risk
Volcanoes –
low risk
Landslides –
low risk
Tsunamis –
low risk
Wild Land
Fire – low risk (to Spruce Creek Airport proper)
The Spruce Creek Airport Authority
Committee has considered all of the FEMA listed potential hazards and
has defined hurricanes and thunderstorms to be the hazards to which the
airport is most susceptible. This document will therefore focus Spruce
Creek Airport Disaster Management practices on the hazards of
hurricanes and thunderstorms.
References:
1. Department of Homeland
Security, Federal Emergency Management Agency (FEMA) document “Are You
Ready? An In-depth guide to Citizen Preparedness, Terrorism.
2. Department of Homeland
Security, Federal Emergency Management Agency (FEMA) document “Are You
Ready? An In-depth guide to Citizen Preparedness, Technological Hazards
3. Department of Homeland
Security, Federal Emergency Management Agency (FEMA) document “Are You
Ready? An In-depth guide to Citizen Preparedness, Natural Hazards.
4. Department of Homeland
Security, Federal Emergency Management Agency (FEMA) document “Are You
Ready? An In-depth guide to Citizen Preparedness, page 66 -
Saffer/Simpson Hurricane Scale.
5. U.S. Department of
Commerce, National Oceanographic and Atmospheric Administration,
Technical Memorandum NWS SR-193, Section 6 – Lightning Fatalities,
Injuries and Damage Reports in the United States from 1959 to 1994.
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Responsibility:
All personnel that have
assumed positions in the management and operation of the Spruce Creek
Airport, maintenance technician excepted, are volunteers and their
dependability may be subject to question due to personal obligations.
It will be the overall
responsibility of the Manager of Spruce Creek Airport to assure
compliance with recommendation and requirements contained in this
procedure. The responsibility here in, is limited to various common
airport facilities and does not include any aircraft handling or
movement or the securing of any private property such as hangars or
vehicles. Responsibilities do include, however, all SCPOA owned real
estate, equipment and navigational aids and the control as far as possible
of air space above the airport and in the approach zones and pattern
areas surrounding the airport. The Airport Manager will be responsible
for the closing and opening of the airport as deemed appropriate due to
weather conditions. The airport management staff will be responsible
for the collection of data following a storm and ascertain the extent
of damage. A report will be submitted to the Manager of the Spruce
Creek Property Owners Association for inclusion in an overall SCPOA
report to the Board of Directors and for insurance claims and FEMA
purposes. Other reports may be required for FAA and State of Florida
Department of Transportation.
Definitions:
DAB
– Daytona Beach International Airport
DOT
– Department Of Transportation
EMA
– Volusia County Emergency Management Administration
FAA
– Federal Aviation Administration
FBO
– Fixed Base Operator
FEMA
– Federal Emergency Management Agency
FSS
– Flight Service Station
Hurricane
- winds in excess of 74 MPH
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Hurricane
Warning - a warning where sustained winds of 74 MPH are expected in an
area within 24 hours
Hurricane
Watch - area where hurricane conditions pose a threat
NOAA
– National Oceanographic and Atmospheric Administration
NOTAM
– Notice to Airmen
PARIS
– Pilot Activated Runway Information System
SCPOA
– Spruce Creek Property Owners Association
Staffer/Simpson
Hurricane Scale
Category
Wind Velocity (MPH Sustained)
Damage
Tropical
Storm 39 - 73
I 74 –
95
Minimal
II
96 – 110
Moderate
III
111 – 130
Extensive
IV
131 –
155
Extreme
V
156 – UP
Catastrophic
UNICOM
– Synonymous with Common Traffic Advisory Frequency or CTAF. A
frequency assigned by the FAA for communication between pilots at a
non-towered airport or at a towered airport when the tower is not
operating.
Hurricane
Procedure:
Storm
Conditions at Spruce Creek Airport are as follows:
Conditions 4 - goes into
effect when National Hurricane Center (NOAA) issues a “Hurricane Watch”
for the area.
Condition 3 - goes into effect
72 hours prior to storm arrival.
Condition 2 - goes into effect
with “hurricane warning” 24 hours before storm.
Condition 1 - goes into effect
upon arrival of storm.
Note: Condition
assignments may change at the discretion of the Airport Manager
depending upon local conditions and requirements.
Hurricane season as described
by NOAA for the western Atlantic Ocean area is from June 1 through
November 30. The peak of the season falls in the period from August 15
through September 15. This peak time period coincides with the return
of many winter residents of the community. It must be pointed out that
responsibilities of the Airport Ground Support Group are limited in
hurricane preparations to the runway, taxiways, tie-downs, navigation
aids and airport owned equipment. There are no hangars, buildings or
aircraft included in this procedure.
Hurricane damage at airports
can be very heavy, hangar doors are known to blow in and in many cases
the hangar structure collapses damaging the contents of the building.
An example of this is the Kendall/Tamiame Executive Airport in Miami
during Hurricane Andrew in 2002. The greatest risk of hurricane damage
is from blowing debris and from potential flooding caused by drainage
problems.
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At the beginning of the
hurricane season a risk mitigation effort will begin with a general
inspection of all runway and taxiway rights of ways looking for debris,
signage in need of repair and potential drainage problems. Repairs will
be scheduled. A survey will be conducted to determine if any vacant
hangar space may be available for temporary storage of aircraft during
a hurricane. A list of available hangar space will be posted in the
SCPOA office and in the event of a storm condition 2, owners of
aircraft occupying SCPOA tie-down space will be notified to relocate
their aircraft to hangar space if available or to evacuate the aircraft
to a safe area. The airport will assume no liability for damage to
aircraft left at the airport.
Condition
4 - Preparation:
Condition 4 will be declared
at Spruce Creed Airport by the Airport Manager at the time a “Hurricane
Watch” is posted be the National Hurricane Center (NOAA). The DAB Tower
will be notified and a local NOTAM will be issued. Debris will be
collected from the runway and taxiways. Other preparations will be
started as may be required.
Condition
3 - Preparation:
Condition 3 will go into
effect 72 hours before the storm arrives. This will have no effect on
flight operations. Some signs will be removed along with benches and
trash cans from the Wind Sock Park area. Other preparation will
continue by the Ground Support Group. Aircraft evacuation may be
recommended but at the discretion of the aircraft owner. A large number
of aircraft leaving may require assistance from FAA DAB Tower
personnel. Emergency vehicle should have the fuel tank topped off and
all onboard equipment checked for operational readiness.
Condition
2 - Preparation:
Condition 2 will go into
effect when the Hurricane Center posts a “Hurricane Warning” 24 hours
prior to arrival of the storm. A local NOTAM will be issued by the
Airport Manager. The DAB Tower and the FSS will be notified that Spruce
Creek Airport will close and airmen should seek alternate airports. All
systems at the airport will be shut down. The PARIS system will be
secured along with the beacon and the runway lights. The main source of
power will be removed from the beacon and runway lights. The antennas
will be removed and the console will be wrapped in plastic for the
duration of the storm. The UNICOM on 122.975 is controlled by the FBO
and its operation and protection during this period is at his
discretion. The emergency vehicle will be fueled and secured from the
storm in an area that will offer protection from the storm. The radio
should be removed and wrapped in plastic. All office files and
equipment should be relocated away from windows and doors and protected
from water damage. At completion of all efforts to protect equipment
and the shut down of the Airport, all personnel should evacuate to a
safe location (home) and ride out the storm.
Condition
1 - Response:
Storm
has arrived. All functions are secured for the duration of the storm,
the airport is closed and no activity is evident.
After
the storm - Recovery:
After the storm and the wind
has subsided below 30 mph immediately inspect the runway for damage and
debris. Expect to find tree limbs, building materials and exposed electrical
wires. Follow up with inspection of radios, lights, navigation aids and
emergency vehicle. Restore power to the beacon and runway lights.
Estimate time required to reopen the airport. Issue a local NOTAM on
airport condition and when it expects to open. Notify FAA FSS and DAB
Tower of time of airport opening and of any restrictions. Advise the
FBO of airport conditions and time of reopening. Place appropriate
message on the PARIS system.
Immediately prepare a cost and
time estimate for repair of all damages for presentation to the Airport
Authority Committee, the POA Manager and the POA Board of Directors.
This must be done quickly as the reports may have to be transmitted to
insurance companies, Florida DOT, EMA and FEMA. Contact contractors/vendors
for proposals so that repairs can be initiated as soon as possible.
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Thunderstorm
Procedure:
Storm
Conditions at Spruce Creek Airport are as follows:
NOAA Weather Radio or local radio/television
reporting issues Severe Thunderstorm Watch - indicating that severe
thunderstorms are likely to occur.
Weather Radio or local
radio/television reporting issues Severe Thunderstorm Warning -
indicating that severe weather has been spotted or indicated on radar.
According to NOAA Technical
Memorandum NWS SR-193, Thunderstorms in Central Florida occur most
frequently from the months of March through September. The peak of the
season falls in the period from June through August. The Airport Ground
Support Group will be especially vigilant for thunderstorm activity
during this period. It must be pointed out that responsibilities of the
Airport Ground Support Group are limited in thunderstorm preparations
to the runway, taxiways, tie-downs, navigation aids and airport owned
equipment. There are no hangars, buildings or aircraft included in this
procedure.
All thunderstorms are
dangerous. Every thunderstorm produces lightning and associated dangers
of tornadoes, strong winds, hail and flash flooding. The probability of
tornadoes associated with severe thunderstorms in Central Florida range
from .5% to 2.5% and the probability of damaging winds range from .5%
to 10%. Since most of the Spruce Creek Airport assets are outdoor
assets (designed for rain) this procedure will focus on potential
damage from high winds.
At the beginning of the
thunderstorm season a risk mitigation effort will begin with a general
inspection of all runway and taxiway rights of ways looking for debris,
signage in need of repair and potential drainage problems. Repairs will
be scheduled. A list of owners with aircraft occupying SCPOA tie-down
spaces will be checked to ensure that owners can be contacted quickly
if aircraft are not properly secured during likely thunderstorm activity.
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Severe
Thunderstorm Watch - Preparation:
Debris will be collected from
the runway and taxiways as soon as practical after Severe Thunderstorm
Watch is issued. Some signs will be removed along with benches and
trash cans from the Wind Sock Park area. Other preparations will be
started as may be required.
Severe
Thunderstorm Warning - Preparation:
A general check of the airport
will be conducted looking for blowing debris, loose equipment and
proper aircraft tie-downs. At the completion of this effort all
personnel should evacuate to a safe location (home) and ride out the
storm.
Severe
Thunderstorm - Response:
Storm
has arrived. All functions are secured for the duration of the storm.
After
the storm - Recovery:
After the storm and the wind
has subsided below 30 mph an immediate inspection of the runway will be
conducted looking for damage and debris. Expect to find tree limbs,
building materials and exposed electrical wires. If the airport has
sustained damage to a degree that is dangerous for aircraft operations,
the Airport Manager will estimate the time required to repair the
damage and issue a local NOTAM on the airport condition. The DAB Tower
and the FSS will be notified that Spruce Creek Airport will close and
airmen should seek alternate airports. The FBO will be advised of the
airport condition and time of reopening and an appropriate message will
be placed on the PARIS system.
The Airport Manager will
immediately prepare a cost and time estimate for repair of all damages
for presentation to the Airport Authority Committee, the POA Manager
and the POA Board of Directors. This must be done quickly as the
reports may have to be transmitted to insurance companies, Florida DOT,
EMA and FEMA. Contact contractors/vendors for proposals so that repairs
can be initiated as soon as possible.
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